For conferences and leagues
Member schools as users, not as line items.
The conference account holds the archive and the rosters for the teams you cover. CaptionID names athletes from those rosters, MatchID accelerates it with facial recognition, and the names are written to the files you hand to member schools and to media partners.
Volume from $160/mo for 2 TB · No per-affiliate or per-seat charges · Unlimited MatchID
Most billing models scale with the league. Ours scales with the storage.
A conference is a photo operation with a multiplier built into it. There are the member schools, and then there are two of them in each game, and then there is the media staff at each one who needs the files.
Price that per affiliate and the bill grows with the league. Price it per seat and it grows with the number of people who need the photos, which is the wrong direction for a conference office whose whole job is distribution.
Storage is the line item. The next member school, the next SID, the next sport and the next season do not change what the conference pays. That is the reason a league-wide rollout is affordable here and usually is not elsewhere.
The same workflow and the same product. The scope is what changes.
Load rosters for the teams the conference covers. Photographers upload galleries. Identification runs against the league’s combined roster pool, and the names are written to the files. Distribution goes out through shared galleries, FTP, downloads and the store.
The mechanics are the ones a single athletic department already uses. What a league needs on top of that is the next section.
Three ways a member school reaches the conference archive, all on the same bill.
Each member school’s SID and comms staff get their own accounts on the conference platform and reach the galleries you scope to them. Adding a school does not change the bill.
A school that wants to manage its own archive runs its own account, and you hand files over by gallery link, FTP or download. Accounts are not linked, which is deliberate.
The bigger members run their own accounts and the smaller ones sign in to the conference. One conference bill either way, and the next member to join does not change it.
The frame that matters usually has athletes from both schools in it.
Most platforms scope identification to one roster at a time. That is fine for a single athletic department, which only ever cares about its own side. It does not work for the conference photographer standing at a league game with both sides in frame.
Because the conference account carries rosters for the teams it covers, matching searches across all of them at once. The home quarterback and the visiting linebacker, the home libero and the visiting setter, named in the same gallery out of the same upload.
Each school downstream then gets named files of its own athletes, and the conference did nothing extra to produce them.
The conference photo year, on one bill.
One conference photographer, the rosters for the teams you cover loaded once, and named files for each program out of a single upload rather than a folder per school.
A league game has athletes from two member schools in the same frame. Matching runs against both rosters, so the home side and the visiting side come back named together.
FTP and PhotoShelter delivery to broadcast partners, wire services and member-school SIDs, with the names written to the files. Sell through the store at 0% commission if you want to.
Build a collection across the season for All-Conference, Player of the Year and All-Academic honours, and hand named files to the honourees’ schools.
Not the member schools, not the people at them, not the identifications, not the sales.
A member school costs nothing to add, and neither do the SIDs, comms staff and media operations at it. A conference office exists to distribute, so charging it per recipient would make the product work against the job.
MatchID is unlimited on all plans, with no credits and no per-image fee. Run it across a championship week, and run it again when a member school sends headshots you did not have at Media Day.
The download store runs at 0% commission, paid to your own Stripe account. You are the merchant of record and we take no cut of what the conference sells.
Two tiers, the same features in both. Most conference archives land in Volume.
Realistic for a smaller league, a single-sport conference, or a pilot on one season.
Where a league archive normally sits, at a better rate per GB as it grows across seasons.
Unlimited users so each member school can be on the account, unlimited MatchID across the league’s combined roster pool, cross-team naming, collections for championships, branded conference galleries on a custom domain, FTP and PhotoShelter delivery, and the 0% commission store. The tier decides the price per GB and nothing else.
Above roughly 5 TB we quote a negotiated rate rather than the published one. See pricing in full →
Structurally it is the same product with a wider scope. The conference account holds the archive, carries rosters for the teams you cover, and runs identification across all of them. Member schools can be users on your account with direct access to what you grant them, or you hand files over by gallery link, FTP and download. A school that wants its own branded system runs its own account alongside yours.
Yes, and it is the simplest setup. Add each member school as a user, scope the galleries they should see, and they sign in and download. A school that prefers to manage its own archive runs a separate account instead, and you share with it by gallery link, FTP or download. Photos are not linked across separate client accounts, which is how per-client isolation works.
Load rosters for the teams your conference covers. When a conference photographer covers a league game, matching runs against all of those rosters rather than one at a time, so athletes on both sides come back named from the same upload. This is the part a single-team platform cannot do, because it scopes identification to one roster.
AthleteID belongs to the school that holds the relationship with the athlete. A conference hands named files to its member schools, by direct user access, gallery share, FTP or download, and a school running its own account uses AthleteID to push that content to its athletes under its own branding. The conference does not manage athlete-facing distribution itself.
Storage-based, and nothing else is metered. A smaller league can sit in Standard, which runs from $20/mo for 200 GB up to 1.5 TB at $10 per 100 GB block. Most conference archives land in Volume, which starts at $160/mo for 2 TB and adds $40 per 500 GB above that with no cap. There are no per-member-school fees either way. Above about 5 TB we will quote a negotiated rate rather than run the published one.
None of the three. Adding a member school does not change the bill, adding the people at that school does not change the bill, and identifications are not metered. Platforms that meter identification usually charge somewhere between one and three cents an image, and per-seat pricing for this kind of software commonly runs $25 to $50 per user per month, which is what makes league-wide access unaffordable elsewhere. Storage is our only line item.
Yes. The download store handles per-photo and per-gallery pricing at 0% commission, paid to your own Stripe account. Price the championship galleries, let media buy direct, and the proceeds go to the conference or to a member school depending on how you scope the gallery.
The names are written to the files, so anything the conference or a member school has downloaded or delivered keeps them and nothing is trapped in GalleryID. Cancelling starts a 30 day grace period where you keep full access to reactivate or export the archive. The specifics are in our terms.
Cover the league.
Bill once.
14-day free trial, card required · No per-affiliate, per-seat or per-image charges